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Covid Advisory

Rules and Regulations

  • The following Event Rules and Guidelines are intended to help produce and direct a large scale event, to ensure the safety of all participants, to meet the requirements of local government permits and to be compliant with applicable BDAAA, Athletics Federation of India(AFI) and International Association of Athletics Federation (IAAF) regulations for participant performance records and event liability.
  • All entry fees are non-refundable and VADODARA MARATHON retains the right to refuse entry to anyone declaring false information on their entry form, not making the required payment, or otherwise failing to meet the stated entry requirements.
  • Participation :
    • Each entrant must have their own My Details account to enter an event.
    • An email address is required for all entries. All correspondence will be via email. A separate email address for each participant is mandatory.
    • Your email address will be shared with our official marathon photographers for the purpose of sending you a link to your official race certificate and your official race photos.
    • Each entrant is automatically signed up to the marathon newsletter with training plans and event information. Entrants can opt out at any time by clicking unsubscribe on the bottom of our emails.
    • Each entrant is automatically signed up to the marathon newsletter with training plans and event information. Entrants can opt out at any time by clicking unsubscribe on the bottom of our emails.
    • You must be 16 years of age or older on event day to take part in the MG VM 10K run .
    • To register for the Fun Run you must be entered by someone over 18 or be entered as part of a group. You must be accompanied by an adult who has also entered the Fun Run if you are under 12 years of age.
    • Minimum 25 participants per category for prize money eligibility. If sufficient number of participants not available, Organizer reserves the right to merge with next suitable age category.
    • Each participant must agree to the disclaimer and terms & conditions before participating in the event.
    • All participants take part at their own risk and a disclaimer waiving all claims against VM and any party acting on its behalf must be completed by all entrants.
    • Marathon registrants must be capable of completing the full distance, start line to finish line, within 6 hours 00 minutes. the course will close after 6.00hours of the start.
    • Half Marathon registrants must be capable of completing the full distance, start line to finish line, within 3 hours 30 minutes. the course will close after 3hours 30 minutes.
    • 10K registrants must be capable of completing the full distance, start line to finish line, within 1 hours 30 minutes. the course will close after 1hours 30 minutes.
    • The Fun Run does not have a course time limit.
    • By taking part, all participants confirm that they give automatic consent for their names and any footage or photographs taken during their participation to be used to publicise any VADODARA MARATHON event.
    • Participant race number bibs are specific personal identifiers and may not be exchanged with or transferred/ sold to any other person. Transfers between runners can only be done through the official website within the deadline of transfer displayed on the website. Sale and/or transfer of race entry/bibs are strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events.
    • All participants must provide their full name and details of any health problems or medication upon entry in their details account.
    • All entry fees are non-refundable and may not be deferred toward a future event.
    • Registration closure is determined and announced when event participation reaches the established capacity.
    • No postal entries are allowed.
    • 10K is open to all but only Gujarat residents will receive Medals and Prizes.
  • This is a team competition event.
  • It is an open event, for men and women.
  • Each team must have 4 members; whose details must be mentioned in the attached Registration Form. No last-minute changes will be allowed.
  • The team must be registered under one of the following categories:
    • Above 18 and Under 18(Team can be mix/All males/All Females).
    • All participating members must be 14 years or older as on6 January 2018.
    • All participating members must be physically fit as approved by a certified medical practitioner.
    • All minors (under 18) need consent of parents/guardian; the Consent Form must be submitted along with Registration Form.
  • Event Day :
    • Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel, security officers and city officials throughout the duration of the event.
    • All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
    • Every participant shall be provided with an event bib number, which shall be conspicuously worn on the front during the event. The event bib number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate bib number.
    • Baby joggers, baby strollers, skateboards, nordic sticks, rollerblades, unauthorized bicycles or any other wheeled device will not be permitted on the course.
    • All participants must acknowledge and agree that personal information (including medical information entered on registration or collected by event medical staff during or after the event) can be stored, used and disclosed by VADODARA MARATHON in connection with the organisation, promotion and administration of the event and for the compilation of statistical information.
  • The Start :
    • Participants will be assigned to “coloured starting zones” in accordance with the runners predicted finish time. The front timing pen will be allocated on runner’s proof of qualifying time. Runners may update their predicted time via their registration page on the website on or before 1st April. No changes can be made after this date.
    • Participants shall assemble for the race in their assigned “coloured starting zones” no less than 15 minutes prior to the race start. Any athlete attempting to enter the wrong timing pen shall be required to start after all other participants have crossed the start line.
    • All participants shall enter the “coloured starting zones” from the stadium side of Saxon Street unless otherwise directed by an event official. Any person who climbs the fence/barrier or otherwise enters improperly shall be disqualified from the event.
    • Participants must begin the event during the official recognized starting times.
    • All participants must be positioned behind the starting line when starting.
  • Course Monitoring :
    • Any participant who refuses to obey the directions of the event official, city official or course marshal, or who conducts himself/herself in an unsportsmanlike manner, or who is offensive by action or language to officials, volunteers, participants or spectators may be disqualified from the event and banned from future participation in any VADODARA MARATHON event at the discretion of race officials.
    • Any participant who has been found by a course marshal, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified from the event and banned from future participation in any VADODARA MARATHON event at the discretion of race officials.
    • Any person who participates in the event without a current official event bib number or timing device or a bib or chip not officially assigned to him/her is subject to removal and disqualification from future events.
    • No persons are authorized to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance from anyone during the progress of the event. Any person not properly displaying an authorized and issued bib number shall be directed to leave the course.
    • A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if participant is deemed medically fit. If a participant becomes ill during or after the event and/or receive medical attention or treatment either from event medical staff, first aid team or any doctor or hospital, they must authorise such persons to provide details (including details of medical treatment) to the medical director of the MG VM MARATHON or others authorised by him/herself.
  • Participant Safety :
    • The use of wheeled devices by participants or any other person authorized to be on the course shall be strictly limited to (a) authorized course marshals on bicycles. Baby joggers, baby strollers, skateboards, rollerblades, unauthorized bicycles or any other wheeled device will not be permitted.
    • This event is not suitable for wheelchairs.
    • This event is run under AFI/BDAAA rules.
    • We do not recommend the use of personal MP3 players on the course as you need to be aware of other runners and to hear marshals instructions. If you do wear headphones then it’s at your own risk.
    • Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction.
    • Medical personnel authorized by the event to do so may examine any participant who appears in distress. If in the sole opinion of authorized medical personnel it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.
    • Participants must retire at once from race if ordered to do so by a member of the event’s official staff, official medical staff, or any governmental authority, including fire and police officers.
    • Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.
    • Event officials reserve the right to delay, cancel, or suspend the race due to inclement weather in accordance with emergency protocol on severe emergencies and/or inclement weather. No refund will be issued in these circumstances.
  • Result Timing :
    • All participants are assigned a disposable chip timing device. Fitting instructions will be in the race guide. You do not need to return your chip if you are unable to run.
    • Clock time (gun time) is the official time for the prize giving. The official times shall be recorded from the start of the race by the starting gun to the point where the participant crosses the finish line. Times shall be rounded to the next highest second.
    • Course record (CR) or world record (WR) time if broken by more than one individual is awarded solely to the overall male/female winner.
    • Official times for mass participants will be the electronic timing device time (chip time) from when the participant crosses the start line to the point where the participant crosses the finish line.
    • Participants must wear their assigned timing device continuously from start line to finish line, to receive an accurate finish time.
    • Participants found to be wearing two or more timing devices during the race will be disqualified and their results will not be recorded.
    • Participants with missing timing device times at official checkpoints will be reviewed and may be disqualified.
    • Participants must begin the event during the official recognized starting time in order to register an official course completion time.
    • Certificates & Medals: All participants will be issued a certificate online only. Certificates will be available only after 21 days of the event completion. All Timed Runners who successfully finish the designated route, in the respective cut off times, will be eligible for Medals. Non Timed runners are eligible only for certificates.
  • Exception :
    • Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.
  • Amendments / Reservations / Acknowledgements :
    • Event officials reserve the right, to modify, supplement or waive all or part of the event rules.
    • Participants shall be bound by any modification or supplement of the event rules published prior to the event.
    • Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of prize money and removal from official results.
    • The MG VM MARATHON follows, and participants are subject to, the rules specified by the BDAAA.
  • Disclaimer :
    • In order to run the MG VM MARATHON event runners agree the following disclaimer and to the terms & conditions :
    • “I declare I will abide by the age limits set for the event and will abide by the laws and rules of BDAAA. I declare that I will not compete in the race unless I am medically fit on the day of the race and that, in any event, I will compete at my own risk. I accept that the organisers, sponsors, partners, marshals will not be liable for any loss, damage, action, claim, costs or expenses, which may arise in consequence of my participation of the event. I also hereby give my permission to VADODARA MARATHON to use my name, quotes, video and photographic likeness for marketing and promotional purposes. I also understand that entry fees are non refundable under any circumstances. I also agree to the terms and conditions before I run the MG VM MARATHON event.”

What is a Half Marathon Relay?

  • It is a team event; the team of four (4) members must complete the designated distance (total distance of 21.1km)
  • 3 members of the team will run distance of 5 Km each and last runner is of 6.1km
  • Registration fees for a Team of 4 members:

Terms and Conditions:

  • This is a team competitive event.
  • It is an open event, for men and women.
  • Each team must have 4 members; whose details must be mentioned in the attached Registration Form. No last-minute changes will be allowed.
  • The team must be registered under one of the following categories:
  • Above 18 and Under 18(Team can be mix/All males/All Females)
  • All participating members must be 14 years or older as on 7 January 2023
  • All participating members must be physically fit as approved by a certified medical practitioner.
  • All minors (under 18) need consent of parents/guardian; the Consent Form must be submitted along with Registration Form.

How does it work?

  • At the beginning of the race, each member of the team will be positioned at the designated location (Start, Transition-1, Transition-2, Transition-3).
  • Each member will be assigned a bib number. The bib number will indicate the designated Team & Segment.
  • Each team member will run tocomplete his/her individual segment only. Member will carry one BATON or BIB WITH RFID TAG have to hand over next member.
  • Segment allocation as per the table below:
  • Member-A Segment A (code green)
    Member-B Segment B (code blue)
    Member-C Segment C (code orange)
    Member-D Segment D (code black)

Team Timing:

  • The time spent in each transition area will count towards total elapsed time of the team.
  • Time for the team starts when Member A takes off at the Start Point, and ends when Member D crosses the Finish Point.

Please note:

  • It will be the responsibility of individual members to get to their designated transition area; Route map will be provided at the time of registration.
  • Vadodara Marathon volunteers will be stationed at the Start, each transition area, and at the Finish point, for any assistance required.
  • Members must run their colour coded segments only.
  • Medical Assistance will be available at designated points.
  • Water and energy drinks will be available for members during the Route and at Transition areas.
  • Members can run to promote a cause, create a theme for their team, have uniforms, and be as creative as they wish.
  • Members are required to make their own arrangements for return to Finish point, at the end of the race.

Prize Distribution:

  • At the end of the race, all members are requested to join at the Finish Point for the Felicitation and Prize Distribution ceremony.
  • In case of a tie, those teams will be declared as joint winners.
  • All teams’ members will receive Participation Certificates from Vadodara Marathon.

Grounds for Disqualification of the Team:

  • If the team members exhibit unruly or unsportsmanlike behaviour
  • If the team has less than 4 members, or not as per the Registration Form .
  • If all members of the team are not positioned at their designated areas at the start of the race
  • If any of the members is found to be under age
  • If any of the members does not follow the rules of the race

Postponement or Cancellation of Event:

  • In case of situations outside our control or in case of force majeure, Vadodara Marathon reserves the right to postpone or cancel the event.
  • While all attempts will be made to contact the Team Coordinator, Vadodara Marathon is not liable for the same.
  • In case of postponement of the event, the team is automatically eligible to participate at the later date. Vadodara Marathon will inform the teams of the new date for the event, at the earliest.
  • In case of cancellation of the event, or in case the team cannot participate on the new date of the event, Vadodara Marathon will not give a refund. The team will forfeit the amount paid as Registration fees.

All decisions taken by Vadodara Marathon are final and binding.

For any further information and assistance, please contact:
Pawan Rai: technical@vadodaramarathon.com (9725770105)

You can also visit Vadodara Marathon:
Website: www.vadodaramarathon.com
Facebook: www.facebook.com/vadodaramarathon

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